The Commissioners Court has declared Travis County is a hybrid entity under HIPAA. In accordance with 45 C.F.R. § 164.105(a)(2)(iii)(C).

Travis County has designated the following units as covered components, each of which would meet the definition of a covered entity if it were separate legal entities:

  1. The Human Resources Management Department to the extent that it performs covered functions as the administrator of the self-funded group health plans made available to Travis County employees and eligible dependents, and to the extent that it operates clinics which provide medical services to employees and eligible dependents.
  2. The aeromedical transport portion of the mission of the STAR Flight Program (which excludes the search and rescue, firefighting, and law enforcement functions).
  3. Health Services Facilities in Adult Correctional Facilities, which includes the Health Services Clinic for inmates and pharmacy services. This designation encompasses support staff within the Sheriff’s office to the extent that they assist Health Services Facilities in carrying out its functions.
  4. The Health Services Division within the Juvenile Probation Department. This designation encompasses support staff within the Juvenile Probation Department that assist the Health Services Division in carrying out its functions.
  5. The Justice Planning Department to the extent that it coordinates health care, administers the Commitment to Change Program, which provides counseling services to inmates and families as those inmates reintegrate into the community after incarceration, and manages the Counseling and Education Services Division, which provides assessment, counseling, and referrals to offenders involved in family violence, alcohol, and drug related crimes.

Travis County also has departments that support the activities of its covered components. The Commissioners Court has designated those units as business associate components, each of which would meet the definition of a business associate if it were a separate legal entity:

  1. The Health & Human Services and Veteran Services Department to the extent that it administers or manages programs which provide medical, mental health or other treatment services.
  2. County Attorney’s Office, Civil Division, to the extent that it provides services to entities, programs and departments that are required to comply with HIPAA.
  3. County Auditor’s Office to the extent that it provides services to entities, programs and departments that are required to comply with HIPAA.
  4. County Treasurer’s Office to the extent that it provides services to entities, programs and departments that are required to comply with HIPAA.
  5. Information Technology Services (ITS) to the extent that it provides services to entities, programs and departments that are required to comply with HIPAA.
  6. Records Management Communications Resources (RMCR) to the extent that it provides records management services to departments required to comply with HIPAA.
  7. Health & Human Services and Veteran Services to the extent that it provides services to entities, programs or departments that are required to comply with HIPAA.

HIPAA

Travis County HIPAA Privacy Officer, Sara Krause

Travis County HIPAA Security Officer, Randy Lott

If you require more information about Travis County’s HIPAA Policies or to report a suspected privacy breach: contact the Travis County Privacy Officer

Phone: (512) 854-1114

Email